Law Enforcement Records, Modernized

A CJIS-compliant records management system built for sheriffs, local police departments, and state police. Track incidents, people, evidence, and more with confidence.

Complete Records Management

13 integrated modules purpose-built for law enforcement agencies of all sizes

Incidents

Create and manage incident reports with full NIBRS compliance, narrative templates, and linked records

Arrests

Manage arrests, charges, and OMS jail booking integration with automated charge code lookups

Person Index (MPI)

Search and manage the Master Person Index database with cross-incident linking and alias tracking

Evidence Inventory

Track physical and digital evidence with chain of custody, hash verification, and lab submissions

Cases

Manage investigations, case assignments, and linked records across incidents, arrests, and evidence

Warrants

Track active warrants, NCIC entries, and service records with automated status updates

Citations

Issue and track traffic, criminal, and parking citations with court date management

Crash Reports

Document traffic crashes with vehicle and person details, diagrams, and state-compliant forms

NIBRS Reporting

Validate and submit NIBRS data to state reporting systems with built-in error checking

User Management

Manage user accounts, roles, and two-factor authentication with CJIS-compliant access controls

Roles & Permissions

Configure field-level RBAC and incident category access for granular security control

Agency Settings

Agency configuration, NIBRS settings, and OMS integration for seamless jail booking

Audit Log

View CJIS-compliant access logs and system activity with full user accountability tracking

CJIS Compliant Evidence Management

Physical & Digital Evidence, Fully Secured

Track every piece of evidence from collection to disposition with unbroken chain of custody, cryptographic hash verification, and full CJIS compliance.

Chain of Custody

  • Every transfer logged with timestamp
  • Custodian-to-custodian tracking
  • Location and storage tracking
  • Disposition and destruction records
  • Court-ready chain of custody reports
  • Barcode and label generation

Digital Evidence

  • SHA-256 hash on ingest and access
  • Automatic integrity verification
  • Body cam, dashcam, and photo uploads
  • CJIS-compliant encrypted storage
  • Access logging for every view and download
  • Tamper-evident audit trail

Lab & Submissions

  • Lab submission tracking
  • Result and analysis records
  • Evidence categorization and tagging
  • Linked to incidents and cases
  • Retention schedule management
  • Property release workflows
CJIS Security Policy Compliant

Built for CJIS. Built for Accountability.

Every action is logged, every access is tracked, and every record is protected. SuperviseIQ RMS meets the FBI CJIS Security Policy requirements so your agency stays compliant.

Encryption
AES-256 at rest and in transit
MFA Required
Two-factor for all users
Full Audit Trail
Every action recorded
RBAC
Field-level access control

Activity Tracked by Action

Record Access & Views
Report Generation
Evidence Transfers
Permission Changes
Login & Authentication
Data Exports

CJIS Security Controls

  • Advanced Authentication
    Multi-factor authentication with session timeout and failed login lockout per CJIS policy
  • Media Protection
    FIPS 140-2 validated encryption for CJI data at rest and in transit
  • Personnel Security
    Role-based access with field-level permissions and security awareness tracking
  • Incident Response
    Built-in security incident tracking and response procedures for CJIS audit readiness
  • Exportable Audit Reports
    Generate audit-ready reports for state, federal, and FBI CJIS compliance reviews
Integrations & Reporting

NIBRS Ready, OMS Connected

Seamless data submission to state reporting systems and direct integration with SuperviseIQ OMS for jail booking and shared person records.

NIBRS Submission

  • Automatic NIBRS validation against FBI specifications before submission
  • Error flagging with clear descriptions and fix suggestions
  • Batch submission to state reporting systems with status tracking
  • Offense, victim, offender, and property segment mapping

OMS Integration

  • Direct jail booking from arrest records with auto-populated fields
  • Shared Master Person Index across RMS and OMS
  • Warrant status sync between law enforcement and corrections
  • Unified reporting across law enforcement and jail operations

Ready to Modernize Your Agency's Records?

Get started with SuperviseIQ RMS and manage your records with full CJIS compliance.

Contact Sales for RMS